Frequenty Asked Questions
CaGIS/ASPRS 2013 Specialty Conference • www.asprs.org/Conferences/San-Antonio-2013
10
How do I get help in an Emergency?
Contact an ASPRS or CAGIS staff person or pick up any hotel house phone
and ask for Security. Give all details of the emergency including the loca-
tion.
Where is the Conference Registration Desk?
The Conference Registration Desk is located on the second floor of the
hotel near the Texas Ballroom in the Wyndham San Antonio Riverwalk
Hotel.
What are the Conference Registration Desk Hours?
Sunday, October 27
10:00 am to 6:00 pm
Monday, October 28
6:30 am to 5:00 pm
Tuesday, October 29
7:00 am to 5:45 pm
Wednesday, October 30
7:00 am to 3:30 pm
Once the Conference Registration Desk is closed, materials will not be
available until the following morning.
What are the Exhibit Hall Hours?
The Exhibit Hall is located on the second floor in the Texas Ballroom
Salons B & C of the Wyndham San Antonio Riverwalk Hotel.
Tuesday, October 29
9:00 am to 7:30 pm
Exhibitors’ Reception
5:30 pm – 7:30 pm
Wednesday, October 30
9:00 am to 3:30 pm
Closing Breakfast
9:00 am – 10:00 am
(
Please note:
Children under the age of 13 are not allowed in the exhibit hall
.)
Are Workshops included with the registration fees?
No. Workshops require individual registration and a separate fee in
addition to the general conference registration fees. Availability is based
on space. We do not reserve spaces without full payment in advance
and there is no waiting list.
ASPRS reserves the right to cancel any work-
shop if the minimum number of registrations were not received by Sep-
tember 27, 2013.
On-site registration is available for confirmed work-
shops with available space.
What should presenters do after they register?
All Technical Paper Presenters should check in at the Conference Regis-
tration Desk to pick-up their registration packets
and initial the Master
Final Program next to their name including either a hotel room num-
ber or cell phone number
. A Master Final Program will be posted at the
Conference Registration Desk so the session moderators can check if
each presenter has arrived and can contact them if necessary.
Does the Conference provide laptops for Technical Sessions?
No, the Conference does not provide laptops or desktop computers for
Presenters during Technical Sessions.
All Presenters must provide their
own laptop computer.
What does the Conference provide in each Technical Session
room?
Each technical session room will be equipped with an LCD projector and
screen. A microphone will be provided when necessary.
The Conference
does
NOT
provide internet access, laser pointers, or laptop computers
for the technical sessions.
Do Presenters have a Preparation Room?
Yes, the
Boardroom
, third floor of the hotel has been reserved for pre-
senters’. The room is available on a first come basis and should be used
for rehearsal only. Please be respectful of your fellow presenters when
utilizing this room.
Tuesday, October 29
8:00 am – 5:00 pm
Wednesday, October 30
8:00 am – 5:00 pm
This room will be equipped with an LCD projector and screen. All pre-
senters must bring their own laptops for all presentations. We encour-
age presenters to review their materials prior to their presentation.
Do Moderators need to check-in?
Yes, as soon as you arrive, go to the Conference Registration Desk where
a Master Final Program will be posted. Please initial and write your cell
phone number or a hotel room number beside your name on this Mas-
ter Program. We are asking the Presenters to do the same thing. This
will be your way of knowing what presenters have arrived for your ses-
sion and how to get ahold of everyone.
Prior to your session, check the Master Final Program at the Con-
ference Registration Desk to confirm that all of your presenters have
arrived at the conference.
What are Poster Presenters expected to do?
The Conference provides to each Poster Presenter one side of a fab-
ric covered poster board that measures three feet wide by eight feet
high, and push pins. The poster boards will be located in the Exhibit
Hall, Texas Ballroom, Salon C. All Poster Presenters should plan to arrive
between
7:30 am and 10 am on Tuesday, October 29
th
to affix their
work to any available board. All posters must be removed by
5:00 pm
on Wednesday, October 30
th
. All poster packaging must be removed
from the poster area once posters are hung. The Conference Organizers
are not responsible for posters that are not removed. Poster Presenters
must also check in at the Conference Registration Desk to pick-up their
registration packets and
initial the Master Final Program next to their
name including either a hotel room number or cell phone number
.
Please be near your poster during the Exhibitors’ Reception on Tues-
day, October 29
th
from 5:30 pm until 7:30 pm
. This is a time for Confer-
ence attendees to view your posters and ask you questions or gain fur-
ther information about your research.
Is there an ASPRS and CAGIS staff office in the hotel?
Yes, the ASPRS and CAGIS staff offices are located in the
Directors Room 2
, second floor of the hotel.
Where should Student Assistants and Volunteers report?
All Student Assistants and Volunteers should check in with the Coordi-
nator in
Directors Room 1
on the second floor of the hotel at least 15
minutes before their scheduled session time.
Why do I need a badge?
You paid your registration fee and your badge is proof of your payment.
For entrance to the General Sessions, plenary and technical sessions,
and Exhibit hall, you need to wear your name badge.
What if I forget or lose my badge?
A charge of $5 will be made for replacement of lost badges.
Why do I need tickets for certain events?
Your tickets are proof of payment for certain events and must be pre-
sented at the collection point. Lost tickets will not be replaced.
How can I visit the Exhibit Hall if I am not registered for the
conference?
Daily Exhibit Hall badges may be purchased at the Conference Regis-
tration Desk in the Wyndham San Antonio Riverwalk Hotel. Everyone
entering the Exhibit hall must have a name badge, including children
over 13 years of age. Children under 13 years of age are not permitted
in the Exhibit hall at any time due to insurance and safety regulations.
Will it be possible to post resumes and job openings?
Yes, posting boards are provided near the Exhibit hall for all resumes
and job openings. Please bring multiple copies of all postings to allow
interested parties to take one and check the board frequently for new
materials.
How do I get a copy of the Proceedings?
All registrants, except for Spouse/Guest, will receive password access
information to the Proceedings located on the conference website with
their registration materials. Additional access can be purchased at the
Conference Registration Desk.
