ASPRS 2012 Annual Conference

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Poster Presenter Info

Poster Presenter Info

Poster Presenters - this information is for you! The following information is important for you to know. This information will assist you in planning and preparing for your oral poster presentation and your physical poster presentation.

Important Points:

  • All Presenters must register for the conference by December 12, 2011 or risk being taken out of the Program
  • Poster Presenter Moderators will contact all presenters prior to the Conference
  • Please submit a valid email address with your poster submission
  • To contact the Poster Presenter Moderators, This email address is being protected from spambots. You need JavaScript enabled to view it.
  • All Presenters must provide their PowerPoint slides to the Poster Presenter Moderators before March 9, 2012
  • Click here to download a diagram of the Poster Board size
  • To submit material for the conference proceedings, click here for Author Instructions and click here for required copyright forms.  All papers and signed copyright forms must be received by January 16, 2012

Presenter Preparation Room

A room will be available on a first come basis and will be equipped with an LCD projector and screen.  The location of this room will be announced in the Final Program that will be included with the on-site registration materials you receive when you check in at the ASPRS Registration Desk.

Check In On-site

All Presenters are required to check in at the Conference Registration Desk.  You will be given your registration materials and asked to initial the Official Final Program next to your name and include either a cell phone number or a hotel room number.

This information is essential for the moderators to be certain that all presenters have arrived and are prepared to make their presentations.

Oral Poster Presentations

New this year, all poster presenters will be giving a short five minute oral presentation in addition to hanging their posters in the poster area.  All oral Poster Presentations will be held on Wednesday, March 21 along with the Technical Sessions.

Each presentation room will consist of an LCD projector, screen and podium.  The Poster Presenter Moderator will provide one laptop to use for your presentation.  Poster Presenters must provide their PowerPoint slides to the Poster Presenter Moderators prior to the conference and no later than March 9, 2012.  This email address is being protected from spambots. You need JavaScript enabled to view it..

Physical Poster Information

All physical posters will be displayed in the Exhibit Hall. Each board is 8ft. wide by 4ft. high and Presenters may use all of the space (32 sq. ft.) on one side of the board to mount their materials.  See below for a diagram of the poster boards.

Poster Board Diagram - Download the PDF for the poster board dimensions.

Posters may be displayed starting at 7:30 am on Wednesday, March 21, 2012. Poster boards are on a first come, first served basis and may NOT be reserved ahead of time. Please be at or near your physical poster during the Exhibitors' Reception on Wednesday, March 21 from 5:30 pm until 7:00 pm. 

Poster Presentation Schedule

Oral Presentations

  • Wednesday, March 21, 2012

Poster Presentation Displays

  • Posters may be displayed starting at 7:30 am on Wednesday, March 21, 2012
  • Please be at your posters on Wednesday, March 21, 2012 from 5:30 pm until 7:00 pm during the Exhibitors’ Reception.


How to Prepare for Your Oral Presentation

Giving an oral presentation can be intimidating.  Below are a few tips for a successful oral presentation.

# 1. Know your material. Pick a topic you are interested in. Know more about it than you include in your presentation. Use humor, personal stories and conversational language – that way you won’t easily forget what to say.

# 2. Practice. Practice. Practice! Rehearse out loud with all equipment you plan on using. Revise as necessary. Work to control filler words; Practice, pause and breathe. Practice with a timer and allow time for the unexpected.

# 3. Know the audience. Greet some of the audience members as they arrive. It’s easier to speak to a group of friends than to strangers.

# 4. Know the room. Arrive early, walk around the speaking area and practice using the microphone and any visual aids.

# 5. Relax. Begin by addressing the audience. It buys you time and calms your nerves. Pause, smile and count to three before saying anything. ("One one-thousand, two one-thousand, three one-thousand. Pause. Begin.) Transform nervous energy into enthusiasm.

# 6. Visualize yourself giving your speech. Imagine yourself speaking, your voice loud, clear and confident. Visualize the audience clapping – it will boost your confidence.

# 7. Realize that people want you to succeed. Audiences want you to be interesting, stimulating, informative and entertaining. They’re rooting for you.

# 8. Don’t apologize for any nervousness or problem – the audience probably never noticed it.

# 9. Concentrate on the message – not the medium. Focus your attention away from your own anxieties and concentrate on your message and your audience.  At the same time, don't read from your PowerPoint slides. Your visual aids are only aids in your presentation, you should provide more information personally.

# 10. Gain experience. Mainly, your speech should represent you — as an authority and as a person. Experience builds confidence, which is the key to effective speaking.  Attend other Technical Sessions prior to your presentation if possible. This will allow you to see how the process works and will give you more confidence.

Tips from ToastMasters International

For any questions regarding the technical sessions, please contact the This email address is being protected from spambots. You need JavaScript enabled to view it..

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