Calling all Moderators! The following information is important for you to know. This information will assist you in planning and preparing for your technical session, what will be provided in each technical session room and any steps you need to take in advance. Thank you for agreeing to be a Technical Session Moderator and we hope this information is helpful.
- All Speakers/Moderators must register for the conference by December 12, 2011
- An LCD projector and screen will be provided in each Technical Session room
- ASPRS will NOT provide laptops, internet connections or laser pointers for any presentation
- Please contact all presenters prior to the Conference
- Download and print the Moderator Guidelines
In order to hold a smooth technical session, there are a few items that should be done in advanced. Download and read the Moderator Guidelines for helpful tips and information about being a Moderator.
Presenter Preparation Room
A room will be available on a first come basis and will be equipped with an LCD projector and screen. The location of this room will be announced in the Final Program that will be included with the on-site registration materials everyone receives when you check in at the ASPRS Registration Desk.
Check In On-site
All Presenters and Moderators are required to check in at the Conference Registration Desk and asked to initial the Official Final Program next to their name and include either a cell phone number or a hotel room number. As a Moderator, please check this program prior to your session to see if all of your presenters have arrived at the conference.
Please also leave your cell phone number or a method to contact you on-site in the Official Final Program.
During Your Technical Session
When you arrive at your Technical Session a Volunteer will be there to assist you and will have a few items for your session, such as:
- Moderator Session Report
- Speaker Rebate Forms
- Time Cards
Please be sure to receive these items prior to the start of your technical session. The Moderator Session Report is especially important to complete because your speakers rebate forms are dependent upon you returning this form.
Please hand the speaker rebate forms to your session speakers as they complete their presentation or at the end of your technical session.
The time cards are available for you to use as a method of telling your presenters how much time they have remaining in their presentation. These are a useful tool for the presenters and you should explain how they will be used prior to the session beginning.