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Convince Your Boss

we need you

Justifying attendance at conferences is tough in today's economy. And that's why we are here to help!

We Want YOU to be able to attend the ASPRS 2013 Annual Conference and below is a sample letter/email for justifying why your manager or supervisor should send you to the ASPRS 2013 Annual conference in Baltimore, Maryland.

There are a few personalization fields, so read through this carefully and customize the letter to your needs and objectives.


FROM: [your name]
TO: [your supervisor’s name]
RE: Staff Improvement

I understand that our company is cutting back on training costs and we are looking for ways to get the most for the money we spend in every area.  There is a cost-effective professional education conference in March 2013 that will help [your company] gain tips, tricks and tools to launch and update our current projects, [List a few current projects that pertain to the conference], as well as several other areas.  

I would like to attend the ASPRS 2013 Annual Conference in Baltimore, Maryland, March 24 – 28, presented by the American Society for Photogrammetry and Remote Sensing (ASPRS).  The Conference is packed with more than 80 sessions over the three workdays with topics covering all aspects of imaging and geospatial technology.  The schedule of sessions has been released through the Preliminary Program; we should go over the list together to determine which Technical Sessions will benefit the company most.  

With most conferences, the challenge has always been to get to as many of the higher priority sessions as possible.  That’s where this conference is different! All paper abstracts and proceedings are listed online and included with my registration.  It’s a great tool that I can bring back to the office and share with the rest of the company and access for years to come. They keep everything listed on their conference web site for up to five years!  This increases the value of my participation tenfold.

Costs: [list your transportation costs, registration fee, cost of meals, and the price per night of the hotel room.  The conference hotel room rate is $159 plus tax, single or double]

Summary of Benefits for [your company]:
With the current economic conditions, everyone at [your company] is being asked to do more and control costs wherever possible.  This conference is a small investment in empowering me and others involved in [your field] to do even more.  The sessions will provide me with more knowledge of GIS, Lidar, un-manned aerial systems, overall imaging and geospatial information.  This knowledge will enable us to handle [name a particular client or project] with more professionalism and confidence, which will reflect favorably on [your company].  And I will be able to pass along the information I captured through the Proceedings and abstracts listed online for all registrants.  

Thank you for your strong consideration on this matter.


We hope this letter is helpful in your efforts to attend the ASPRS 2013 Annual Conference. Hopefully, we will see you in Baltimore!

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