ASPRS 2013 Annual Conference

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Exhibitor Services

We are looking forward to a great exhibit hall and a fantastic attendee experience at the ASPRS 2013 Annual Conference!  Below please find detailed information for our exhibitors including, exhibit hall hours, downloads for the Exhibitor Kit and what you will receive for your booth space.

Exhibit Hall Hours

Exhibitor Set-up/Move-In  
Sunday, March 24
5 pm to 10 pm
Monday, March 25
7 am to 5:00 pm
Tuesday, March 26 7 am to 9:15 am
    Booth Inspection
9:15 am
Show Hours*  
Tuesday, March 26
 10:30 am - 7 pm
      Exhibitors' Reception  5:30 pm - 7 pm
Wednesday, March 27
 9 am - 5 pm
Thursday, March 28
 8 am - 11 am
Exhibitor Dismantle/Move-Out  
Thursday, March 28
11:01 am to 5 pm

*Early tear-down is prohibited and subject to financial penalty.

Exhibitor Services Manual:

The exhibitor services manual contains all the information you will need to know for the exhibit hall as well as, order forms for various services for your booth, registration for booth staff and general hall information.

 Download the Exhibitor Services Manual Part 1

Part 1 of the Exhibitor Services Manual contains all the exhibit hall details, registration forms, booth order forms, shipping information, regulations, etc. for the ASPRS 2013 Annual Conference Exhibit Hall.

Download the Exhibitor Services Manual Part 2

Part 2 of the Exhibitor Services Manual contains the event furnishings catalog.  Use this portion to fully decorate and arrange your booth the Show!


Exhibit Hall Catering:

Food always draws people to your booth! Take a look at the Baltimore Marriott Waterfront Hotel Catering menu options for some good ideas on how to entice attendees to your booth.

Download the Catering Menu Here


Exhibitor Descriptions:

As an exhibitor, you are entitled to a 75-word description in the Conference Final Programs. The Final Program is the main document used by all attendees during the week of the conference and each registrant receives a copy. The Final Program is also used in the Conference SmartPhone App and posted online for up to five years post-conference. Descriptions for the Final Program are due Friday, January 18, 2013. Descriptions are time/date stamped and ASPRS will use the most current description submitted through our online form.

Please use the online form to submit your description:

Click Here to Submit Your Description


User Group Meeting Descriptions:

For more information about User Group Meetings (UGM), click here.

Once your UGM has been scheduled, you will need to submit a description for the Conference programs and for use on the Conference website. This description is your marketing piece in the program for your session. ASPRS does not record registrations for UGMs, so if you would like your attendees to register, include that information in your description.

Please use our online description form: Click Here to submit your UGM descriptions


Exhibit Hall Game Information:

The Exhibit Hall Passport Contest is a great way to drive traffic to your booth. Click here for more information about the opportunities available. Act now, only a limited amount of space for exhibitor participation!


Booth Space Includes:

  • One complimentary full conference registration (per 8’ x 10’ booth)
  • Three complimentary exhibit booth personnel registrations (per 8’ x 10’ booth)
  • Up to Nine complimentary Exhibit Hall Only Guest passes (per 8' x 10' booth)
  • Post-conference Attendee Mailing List (subject to international data protection laws)
  • Listing in the Conference Final Program (providing contract, payment and description are received prior to 1/18/13)
  • Exhibitors’ Reception in the Exhibit Hall (sponsorships available)
  • Exhibitors’ Lounge
  • Draped back wall and side rails (not applicable for island booths)
  • Fully carpeted exhibit hall
  • Booth identification sign
  • Refreshment breaks served exclusively in the exhibit hall


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