Student Activities Conference 2018
What is the ASPRS SAC?
The Student Advisory Council (SAC) is composed of a team of students across the country who strive to voice the opinions of student members and discuss ways the Society can serve them best.
The SAC has a technical session at each conference where we have various students present their research. This technical session is based on a general theme chosen by the SAC, but will primarily focus on presenting the most current and applicable problem sets from a diverse set of students.
Meet and Greet:
The Meet and Greet offers an excellent opportunity for students to learn about professional careers and organizations as well as providing established professionals an opportunity to meet their future colleagues. You don’t need to be looking for a job or offering one to attend.
SAC also puts on a themed competition for the students from different universities to compete in. Teams are made up of about 5 undergraduate and/or graduate students and a faculty advisor in their region. Each team typically works on their project prior to the annual conference and presents their final work at the GeoLeague student session.
Student Internship Program Information
The ASPRS Conference, has student internship opportunities available. This position is very important to the success of the Conference. Carefully read the information below to decide if you would like to be a part of this great opportunity and to see if you are a good fit for the Student Internship Program.
ASPRS Student Internship Guidelines
We are happy that you have chosen to volunteer your time to help make ILMF/ASPRS Joint Forum a success.
YOUR participation is critical to the success of the ILMF/ASPRS 2018 Annual Conference. Carefully read the following guidelines and refer to them often.
Volunteers are required to comply with the Conference Volunteer Guidelines as outlined below.
Student Coordinators: Priscilla Weeks, cell phone,240-762-3152 – Rakesh Malhotra 919-638-3397
Please call or text.
- Check-in and out with the Volunteer Coordinator and/or the ASPRS Staff Office Be on time and ready for your assigned post for the entire time allotment for the day
- Dress in a professional manner for the Conference. Business casual wear is acceptable.
- If a conference attendee raises any questions or problems that you are unable or uncomfortable handling, you should ask the person to accompany you to the Conference Staff Office and ask to speak to an ASPRS staff member for resolution of the matter.
- Host and assist attendees in any way possible throughout the Conference.
- If you do not have an assignment during a particular time slot, you are encouraged to attend the events occurring during that time period to maximize your conference experience.
Intern Task Descriptions:
Conference Registration Desk
You will be asked to distribute pre-registration packets and any other handouts to attendees who are registered in advance. The ASPRS staff at the registration desk will explain your duties. Messages for attendees should be posted in alpha order on the message board in the registration area.
You will be giving instructions on the Imis database if needed.
ASPRS Staff Office
You will be asked to answer phones, assist with printing of committee and board materials and other requested tasks. You may also be asked to assist with changing signs throughout the conference day and assisting the Conference Coordinator. The staff office is locked when an ASPRS staff member or an assigned volunteer is not present. You should contact the Conference Registration Desk for admission if the office is locked. If you are assigned to the Staff Office you may wish to bring some reading materials or other work related items with you as the traffic flow in the office varies throughout the day.
General and Technical Sessions
You will be responsible for checking badges as people enter the session rooms to ensure that only those who have paid the conference fees are permitted entrance. People who have paid for Exhibit Only registration are NOT allowed to attend any general or technical sessions. The Exhibit Only badges are specially marked to help you identify them easily. Those attendees who register for only one day will have a specific color badge which will clearly note the day they are allowed admission to the sessions.
If you are assigned to the Technical Sessions, you should check with the Conference Registration Desk prior to going to your assignment to determine the badge color for that day.
You should check that the proper sign is showing for each session. Sign inserts are in the pockets on the signs and should be kept current. Confirmation of the correct session for each room can be found in the Final Program/Errata Sheet.
Please distribute a Moderator Report Form general and technical session to each session. You will find these forms in the ASPRS Staff Office. There will be a different color sheet for each day.
You will assist Security Guards in determining that all entrants have the proper badge for the day. It is very important that people without badges are NOT allowed into the exhibit hall. Anyone without a badge should be sent to the ASPRS Registration Desk.
You will help presenters mount their posters on the boards provided. Space is first come, first served. You may be asked the person or person’s coordinating the posters area
You will assist Conference staff wherever needed.
Thank you very much for your contribution of time and talent. You are essential in making this a very successful meeting. Without you, we would not be able to offer so much to the members of our profession. We hope that you find this a valuable experience and will continue to serve ASPRS in many capacities in the future.
IN THE EVENT OF ANY EMERGENCY, INTERNS SHOULD CONTACT HOTEL SECURITY ON ANY HOTEL PHONE. GIVE THE NATURE OF THE EMERGENCY AND LOCATION, AND ALSO NOTIFY AN ASPRS STAFFER AT THE CONFERENCE REGISTRATION DESK or CONFERENCE STAFF OFFICE.